The term “procurement” usually is attributed to state authorities that are obliged to comply with public procurement rules, but certain requirements can be applied to private companies receiving public grants via grant contracts. However, also a private company might benefit from setting own procurement rules. Sometimes inclusion of procurement procedures might be requested by and thus, build a part of your internal management system, as well as by your clients.
The companies can build own procurement policy covering two areas:
- Technical requirements and process for setting technical requirements for quality of the incoming raw materials.
- Supply chain management focusing on rules how to select own suppliers and how to build better communication / co-operation with suppliers.
An important part of your procurement system is a quality control on how the incoming raw materials meet the quality requirements, and a reaction in case if non-compliance is discovered. Both shall be also fixed in the supply contracts.
With regard to content of hazardous substances of raw materials (articles and chemicals), it is beneficial to request hazard information (e.g. content of certain hazardous substances, safety data sheets) prior to your decision on purchase. Also in cases when client decides on materials used (for example, in case of construction companies, specific services), knowledge on hazard profile of the materials in question might help in negotiations with your client on the service costs considering your obligations regarding workers health and environmental protection.
(Guidelines for procurement system will be developed during this project and published here).